How To Improve Oral Communication and Sale ,Order Letter

Sales letter.

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How to Improve Oral Presentation?

Oral communication is the exchange of information in spoken form. Effective oral communicators practice controlling the volume, tempo and inflection of their voice while speaking. It is also important to speak with clear, concise sentences while continuously using self-assessment as a tool in improving oral communication skills.

·       Prepare

·         Prepare ahead of time for the oral presentation. Take notes, research and then practice speaking in front of a mirror, a close friend or relative. Be sure you know the information and understand it. Some students may become anxious over the fact that they may not know the information as they should, which results in a student becoming overwhelmed and nervous on the day of the actual presentation.

Dress accordingly

·         Dress accordingly when giving an oral presentation. For example, a business or law student who is giving a presentation and wearing a T-shirt with beach shorts will probably not be taken seriously. Dress in business style clothes and act accordingly. A well-dressed presenter will more than likely deliver a confident speech and one that the students will learn from.

Staying on task

·         Present only the necessary slides, text or pictures during the oral presentation. Be sure each item shown is clear, concise and easily readable by the other students or those attending the presentation. Refrain from over-presenting a topic to the point where those listening will become restless or bored. Only present relative information, instead of adding fillers to gain a mandatory time limit that may be required by the professor or teacher.

Connection

·         Connect with the other students during the oral presentation. Instead of getting up, giving a speech and then automatically sitting back down, wait for any questions the students may have. If a particular student asks you to clarify a point, address them by name before answering their question. During the presentation, use a chalk board or a dry erase board, to write down key words and emphasize important points that you may be trying to convey to the students.

Hand-outs

·         Offer handouts to the students after the oral presentation, unless there is something particular that needs to be addressed before the end of the speech. Sometimes giving these out before the presentation is over will lure students into reading the handout and not paying attention to the speaker. Be sure the information in the handout is easy to read and the key points of the topic are highlighted for each student to see

Volume

·         Practice controlling the volume of your voice according to the specific situation in which you are using oral communication. For example, if you are giving a speech at a library, a softer voice would be ideal. However, if you are giving a motivational speech to a cheerleading team in the school's auditorium, a louder voice would be more appropriate.

Tempo

·         The tempo, or the speed, at which you are speaking must also be controlled depending on the situation you are in. For example, if you are having lunch with your friend in a coffee shop, a faster tempo of speech may be acceptable. If you are speaking to a group of young children or senior citizens, a slower speech tempo will be much more effective. Also avoid speaking with a fast tempo at formal or professional events.

Inflection

·         Practice using appropriate voice inflection in your oral communication to express emotions. Use a higher-pitched voice to express excitement, happiness or positive emotions. Lower the pitch of your voice to express sympathy, sincerity or authority during meaningful communication. The inflection of your voice should never be over-exaggerated or artificial sounding.

Self-Assessment

·         Use continuous self-assessment to improve your oral communication skills. Take notes directly after using oral communication to help you focus on the areas of your oral communication that need the most improvement. Record the progress that you have made in improving these areas, and evaluate your overall performance regularly.

Hard-to-Pronounce Words

·         Everyone has words that they find hard to pronounce and, inevitably, there will be a few of those in your presentation. Break the words down on your notes into spelled syllables that will help you pronounce them correctly, just like the dictionary does. Put those in big letters on your notes so you have help at a glance. They do not have to be correct grammatically, just put them in your notes anyway that helps you say them correctly.

Employ an Audience

·         Parents can be critical, and this is one of the times you want them to be. Employ your parents, siblings or college roommates to be your audience for a practice presentation. Ask them to give you honest feedback and constructive criticism of your presentation. Take their suggestions back to the drawing board and rework you presentation. Once you have fine-tuned your work, ask your family and friends audience to sit through the finished product.

Watch Other Speakers

·         One of the best ways to get your presentation skills fine-tuned is to watch other speakers, according to Waterloo University. This is easy to do today with all of the DVDs of events available and with the many channels on the television that are dedicated to people speaking about politics and world issues. Find a style you like, but keep it as natural as you can. Watch these over and over again to get a feel for different techniques such as body language and voice volume

Tip of improving oral presentation

v  1

Write an outline of your speech. List the points that you wish to cover. Stick to about three main points for the body of the speech.

v  2

Write an opening for your speech. Tell a story or ask a thought-provoking question. Include information about what you plan to talk about and how it will benefit the audience.

v  3

Write a closing statement. Create a clever statement or an action plan for the audience to use.

v  4

Prepare easy-to-read notes for your speech. Use a large-size font that is easy to read. Place the notes in a place that is easy to see and read. Set a clock or timer next to your notes to keep track of how fast or slowly your speech is going.

v  5

Practice giving your speech many times. Practice in front of a mirror. Practice in your car while you are driving. Practice in front of a small group. Ask your family or friends to listen to your speech and offer advice. Join a Toastmasters group for practice. Don't memorize the speech; just follow the main points from your written outline.

v  6

Videotape yourself giving a speech. Look for ways that you can improve your speaking presentation. Listen for repetitive phrases and for non word fillers such as um or ah.

v  7

Visualize giving a successful speech. See the crowd clapping and paying attention to what you have to say. See yourself relaxed and the words flowing confidently from your mouth.

v  8

Learn how to operate the equipment that you will be using such as microphones and slide projectors. Practice giving a speech with a microphone. Be sure all of the equipment that you plan to use is working properly

Al Madni Electronics

Near electronics market sadder,

Karachi

Dated: Dec. 09, 2011 

The Managers

Samsung Company Limited

Karachi

Dear Sir

Kindly ship the following Televisions:

Serial  No.	Description	Quantity	Price Per	Total
1	LCD TV 24 inches	4	50000		200,000
2	LCD TV 21 inches	2	40000		80,000
3	LCD TV 19 inches	2	35000		70,000
4	LCD TV 17 inches	3	30000		90,000
	Total                                                                                                                                440,000

Cheque is attached in ½ payment and other payment of the above merchandise I will be made on the usual 2/10, n/30 terms. Send anytime during business hours, Monday to Friday.

Yours Sincerely

Manager

Sajid Ali Turri

R:ER

Ahmed Academic Book Center

Lines Area,

Karachi

Dated: Dec. 12, 2011 

The manager

Shoukat & Sons Pakistan Publisher

Karachi

Dear Sir

Kindly ship the following Books for books:

Serial  No.	Description	Author name	Quantity	Price per book	Total
1	Urdu	Kamal Ahmed	20	150	3000
2	Chemistry	Michael B. Smith	5	500	2500
3	Mathematics	David G. Wells	10	200	2000
4	Islamic study	Hadeem Hussain	10	100	1000
	Total				5550

We will appreciate if the book reaches us in fifteen days. The payment of the above merchandise I will be made on the usual 2/10, n/30 terms.

Yours sincerely

Manager

Sajid Ali Turri

EEL: BI